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BeginnerClaude~5 min5 steps
Start this lesson All VAIL lessons
237 voice-guided lessons across 46 apps
Every lesson is spoken step by step, with an on-screen guide-circle in the real app. You do the clicking.
Showing 3 of 237
Intermediate (1)
Ask Grok Complex Reasoning Questions
Use Grok to tackle complex reasoning and analytical questions.
IntermediateGrok~9 min7 steps
Start this lesson ChatGPT: Manage Memory Settings and Privacy
Manage ChatGPT Memory settings and privacy so you control what is remembered and what is deleted. You'll open Personalization, review memories, delete items, and adjust related privacy toggles.
IntermediateChatGPT~14 min7 steps
Start this lesson Claude: Set Up a Connector (Google Drive)
Connect Google Drive to Claude so it can search and read your Docs and other Drive files in conversations. You'll open the Connectors settings, connect Google Drive, approve access in Google, and confirm it's ready to use. Most connectors need a Pro, Max, Team, or Enterprise plan.
IntermediateClaude~10 min5 steps
Start this lesson Configure Muse Permissions and Data Controls
Set what Muse may do without asking, and choose whether your chats help train Meta's AI. Do this before connecting any apps. You need Muse set up and signed in.
IntermediateMuse~12 min6 steps
Start this lesson Connect Third-Party Apps and Services to Muse
Connect an app, such as your calendar, to Muse using Connectors. You need Muse set up, permissions reviewed, and an account on the app you want to connect.
IntermediateMuse~12 min6 steps
Start this lesson Create Artifacts (Documents, Trackers, Dashboards) with Muse
Ask Muse to make an Artifact, such as a spending tracker, and find it again later. You need Muse set up and signed in.
IntermediateMuse~14 min7 steps
Start this lesson Enable Web Search in Gemini
Use web search to get current information and recent news in Gemini.
IntermediateGemini~6 min5 steps
Start this lesson Excel — Build a Gantt Chart
Guided Excel walkthrough: Build a Gantt Chart.
IntermediateExcel~8 min3 steps
Start this lesson Excel — Build an Interactive Dashboard
Guided Excel walkthrough: Build an Interactive Dashboard.
IntermediateExcel~8 min4 steps
Start this lesson Excel — Charts and Graphs
Guided Excel walkthrough: Charts and Graphs.
IntermediateExcel~8 min4 steps
Start this lesson Excel: total by condition with SUMIFS
Add up only the numbers that match a condition, like sales for the West region. You'll stay in one Excel sheet: type =SUMIFS( in a cell, pick the range to add, pick the range to check, type the condition, and press Enter. You need Microsoft Excel for Windows (Microsoft 365 or Excel 2021 or later). You also need a sheet with a number column and a category column.
IntermediateExcel~12 min6 steps
Start this lesson Excel: totals, currency and a simple chart
Add up a column with AutoSum, format numbers as currency, and turn the data into a chart.
IntermediateMicrosoft Excel~8 min8 steps
Start this lesson Generate Video with Grok Imagine
Make a short video clip with Grok Imagine from a text prompt or a starting image, then download it. You'll open Imagine on grok.com, switch to Video, choose text-only or an uploaded image, describe the motion, generate the clip, and save it. You need a Grok account on a plan that includes video. Clips run up to 15 seconds and can take a minute or more to render.
IntermediateGrok~14 min7 steps
Start this lesson Google Calendar: set up an appointment schedule
Let people book time with you from a booking page. You'll stay in one browser tab in Google Calendar: create an appointment schedule, set the title, length, availability, booking window and buffer, save, and open the booking page. You need a personal Google Account or eligible Workspace account on a computer; some features need a paid Workspace or Google One plan.
IntermediateGoogle Calendar~22 min11 steps
Start this lesson HubSpot — Reports & Dashboards Tutorial
Guided HubSpot lesson: Reports & Dashboards Tutorial.
IntermediateHubSpot~26 min13 steps
Start this lesson HubSpot: Create and Configure a Pipeline Stage
Create and configure a pipeline stage in HubSpot so deals can move through a clear sales process. You'll open deal pipelines settings, add a stage, set probability, and save.
IntermediateHubSpot~14 min7 steps
Start this lesson HubSpot: Set Up Automated Deal Movement Between Stages
Set up automated deal movement between stages in HubSpot so deals advance when workflow criteria are met. You'll create a deal-based workflow, set enrollment triggers, add a stage-change action, and turn it on.
IntermediateHubSpot~14 min7 steps
Start this lesson HubSpot: Set Up Automation with Workflows
Build a HubSpot workflow that automatically takes an action, like sending an email or creating a task, when a contact meets your criteria. You'll create a contact-based workflow from scratch, set an enrollment trigger, add an action, and turn it on. Full workflow features need a Professional or Enterprise plan.
IntermediateHubSpot~14 min7 steps
Start this lesson Let Muse Book Travel and Complete Checkout on Your Behalf
Practice letting Muse search and book travel, stopping at the payment approval. You'll describe a trip, pick an option, watch Muse fill the booking in its browser, and decline the purchase. You need Muse set up with permissions reviewed. Do not allow payment while practicing.
IntermediateMuse~14 min7 steps
Start this lesson Leverage Claude's 200K Context Window
Take advantage of Claude's extended 200K token context window for analyzing large documents and maintaining conversation history.
IntermediateClaude~11 min8 steps
Start this lesson Leverage Grok's X/Twitter Integration
Use Grok's deep integration with X/Twitter for context-aware responses.
IntermediateGrok~8 min6 steps
Start this lesson Mail Merge Across Word, Excel & Outlook
Learn to mail Merge Across Word, Excel & Outlook in clear steps. You'll start with: Prepare the recipient list in Excel.
IntermediateWord~14 min7 steps
Start this lesson Mailchimp: create a welcome automation
Send new subscribers a welcome email automatically. You'll stay in one browser tab in Mailchimp: open Automations, start the welcome flow template, confirm the signup trigger, set up the email, and turn the flow on. You need a Mailchimp account with an audience; some flow tools need a paid plan.
IntermediateMailchimp~26 min13 steps
Start this lesson Mailchimp: set up an A/B test campaign
Send two subject lines to part of your list and let Mailchimp send the winner to everyone else. You'll stay in one browser tab in Mailchimp's A/B test builder, moving through Recipients, Variables, Setup, Content and Confirm. You need a Mailchimp Essentials plan or higher; use a small test audience while practicing.
IntermediateMailchimp~30 min15 steps
Start this lesson Microsoft Teams: Configure Channel Permissions and Access
Configure channel permissions and access in Microsoft Teams so the right people can post, manage, and view each channel. You'll open channel settings, adjust member permissions, manage guests, and confirm access.
IntermediateTeams~14 min7 steps
Start this lesson Microsoft Teams: Set Up Channel Apps and Integrations
Set up channel apps and integrations in Microsoft Teams so your channel can use tabs, workflows, and apps in one place. You'll open the channel, add a tab or app, configure it, and pin it for the team.
IntermediateTeams~14 min7 steps
Start this lesson Monday.com: Set Up Board Automations and Integrations
Set up board automations and integrations in monday.com so routine updates run without manual work. You'll open a board, add an automation recipe, connect an integration if needed, and turn it on.
IntermediateMonday.com~14 min7 steps
Start this lesson OBS Studio: Add a Webcam and Build a Multi-Source Scene
Add a new Scene, add a Video Capture Device source, then resize, reposition, and crop the webcam.
IntermediateOBS Studio~10 min4 steps
Start this lesson OBS Studio: Add Scene Transitions
Open the Scene Transitions panel, add a new transition type, set its duration, and preview it by switching scenes.
IntermediateOBS Studio~10 min4 steps
Start this lesson OBS Studio: Use Studio Mode for Preview-Before-Live Switching
Turn on Studio Mode, select a scene in the Preview panel, push it to Program, then turn Studio Mode back off.
IntermediateOBS Studio~10 min4 steps
Start this lesson OBS Studio: use the replay buffer
Keep the last few seconds of your screen in memory and save them as a clip when something good happens. You'll set it up in OBS Settings, start it from the Controls dock, save a replay, and find the file. You need OBS Studio installed, in Simple output mode.
IntermediateOBS Studio~18 min9 steps
Start this lesson Outlook — Rules, Quick Steps & Advanced Inbox Techniques
A guided walkthrough: Rules, Quick Steps & Advanced Inbox Techniques. Follow each Spoken step, match the Check, and let the Circle highlight the UI target.
IntermediateOutlook~12 min6 steps
Start this lesson Outlook — Top 20 Tips & Tricks
Guided Outlook lesson: Top 20 Tips & Tricks.
IntermediateOutlook~144 min72 steps
Start this lesson Pipedrive: Create a Custom Pipeline
Create a custom sales pipeline in Pipedrive with stages that match your sales process. You'll open the pipeline view, add a new pipeline, name it and its stages, and save. You need deal admin or global admin permissions.
IntermediatePipedrive~14 min7 steps
Start this lesson QuickBooks Online: reconcile a bank account
Check that QuickBooks matches your bank statement, line by line. You'll stay in one browser window in QuickBooks Online: open Reconcile from the Settings gear, enter the statement's ending balance and date, tick each matching transaction, and finish when the difference is zero. You need a paid QuickBooks Online subscription (or trial), your bank statement, and transactions already categorized.
IntermediateQuickBooks Online~16 min8 steps
Start this lesson Research the Web and X with Grok Expert Mode
Use Grok's Expert mode to research a current-events question on the web and X with cited sources, then check one source. You'll start a new chat on grok.com, choose Expert, ask for cited research in your message, watch the searches, and open a citation. You need a signed-in Grok account. Limits depend on your plan.
IntermediateGrok~12 min6 steps
Start this lesson Run a Deep Research Query in Perplexity
Run a Perplexity Research (Deep Research) query to get a full cited report. You need a Perplexity account; free accounts get limited Research use.
IntermediatePerplexity~12 min6 steps
Start this lesson Salesforce: Create a Sales Forecast
Create a sales forecast in Salesforce so your team can track expected revenue by period and opportunity. You'll open Forecasts, pick the forecast type and period, adjust opportunity amounts or categories, and submit.
IntermediateSalesforce~16 min8 steps
Start this lesson Search the Web Within ChatGPT
Enable web search in ChatGPT to get current information and recent news.
IntermediateChatGPT~6 min5 steps
Start this lesson Shopify: Configure Shipping Rates and Zones
Configure shipping rates and zones in Shopify so customers see the right delivery options at checkout. You'll open Shipping and delivery, edit a shipping profile, add zones, and set rates.
IntermediateShopify~16 min8 steps
Start this lesson Shopify: Create a Product Collection
Group related products into a Shopify collection so shoppers can browse them together, like a Summer Sale page. You'll create the collection, name it, choose how products get added, save it, and add products.
IntermediateShopify~12 min6 steps
Start this lesson Shopify: Set Up Fulfillment Locations and Methods
Set up fulfillment locations and methods in Shopify so orders ship from the right places. You'll open Locations, add or edit a location, configure shipping origin settings, and choose fulfillment options.
IntermediateShopify~16 min8 steps
Start this lesson Shopify: Set Up Inventory Tracking
Turn on inventory tracking for a product in Shopify so your stock count updates automatically as orders come in. You'll open a product, enable quantity tracking, enter your stock on hand, choose what happens when it sells out, and save.
IntermediateShopify~14 min7 steps
Start this lesson Square: assign items to locations and sales channels
Control where an item is sold: which store locations and which channels, like your point of sale or website. You'll stay in one browser window in Square Dashboard: open an item, edit Locations and channels, change the selection, and save. You need a Square account with items permissions, signed in to Square Dashboard on a computer. You also need at least one item.
IntermediateSquare~12 min6 steps
Start this lesson Square: import items from a spreadsheet
Add or update many items at once by uploading a spreadsheet. You'll stay in one browser window in Square Dashboard: open the Item library, choose Actions > Import library, upload your file, check the column matching, and confirm. You need a Square account with items permissions, signed in to Square Dashboard on a computer. You also need an .xlsx or .csv file built from Square's template (Actions > Export Library > Blank import library).
IntermediateSquare~12 min6 steps
Start this lesson Upload and Analyze Files with ChatGPT
Upload documents, images, CSV files, and more for ChatGPT to analyze and summarize.
IntermediateChatGPT~9 min7 steps
Start this lesson Upload and Analyze Files with Claude
Upload various file types for Claude to analyze and process.
IntermediateClaude~8 min6 steps
Start this lesson Upload and Analyze Images with Gemini
Upload images for Gemini to analyze and describe.
IntermediateGemini~9 min7 steps
Start this lesson Use ChatGPT for Content Creation Workflows
Use ChatGPT to streamline your content creation process from ideation to editing.
IntermediateChatGPT~12 min8 steps
Start this lesson Use ChatGPT for Research and Learning
Use ChatGPT as a research assistant and learning tool for deep dives into topics.
IntermediateChatGPT~11 min8 steps
Start this lesson Use ChatGPT Voice Mode for Real-Time Conversations
Have natural voice conversations with ChatGPT using the voice feature.
IntermediateChatGPT~10 min8 steps
Start this lesson Use Claude for Research Paper Analysis
Analyze research papers and academic documents with Claude's deep context understanding.
IntermediateClaude~11 min7 steps
Start this lesson Use Claude Projects to Organize Work
Organize related conversations and files within Projects.
IntermediateClaude~9 min7 steps
Start this lesson Use Claude's Vision Capabilities
Use Claude's vision capabilities to analyze images and screenshots.
IntermediateClaude~9 min7 steps
Start this lesson Use Comet Assistant for In-Page Summarization and Tasks
Use the Comet Assistant panel to summarize a page, compare tabs, and do a small browser task. You need Comet installed and signed in.
IntermediateComet~12 min6 steps
Start this lesson Use Custom Instructions to Personalize ChatGPT
Set up custom instructions to make ChatGPT remember your preferences and respond consistently.
IntermediateChatGPT~8 min6 steps
Start this lesson Use Gemini for Content Summarization
Use Gemini to summarize long content quickly and efficiently.
IntermediateGemini~10 min7 steps
Start this lesson Use Gemini with Google Workspace Integration
Integrate Gemini with Google Workspace applications for enhanced productivity.
IntermediateGemini~10 min8 steps
Start this lesson Use Grok for News and Trend Analysis
Use Grok to analyze current news and trending topics in real-time.
IntermediateGrok~10 min7 steps
Start this lesson Use Grok's Real-Time Information Access
Leverage Grok's access to real-time X data and web information.
IntermediateGrok~8 min6 steps
Start this lesson Use Grok's Think Mode for Step-by-Step Reasoning
Use Grok's Think mode so it reasons step by step before answering, then read both the reasoning and the answer. You'll start a new chat on grok.com, turn on Think, ask a multi-step question, and expand the reasoning. You need a Grok account. Usage limits depend on your plan.
IntermediateGrok~12 min6 steps
Start this lesson Use Perplexity Projects to Organize Research with Custom Context
Create a Perplexity Project (formerly called a Space) to keep a project's files, instructions and threads together. You need a Perplexity account and one document about your topic.
IntermediatePerplexity~14 min7 steps
Start this lesson Watch and Approve Muse's Actions in Browser View
Watch Muse use its built-in browser and decide whether it may take a sensitive step. You'll give Muse a harmless web task, open the browser from the chat, watch it, and answer its approval prompt. You need Muse set up and signed in; practice with a task like comparing prices, not a real purchase.
IntermediateMuse~12 min6 steps
Start this lesson Word — Insert Page Numbers Starting from a Specific Page
Guided Word lesson: Insert Page Numbers Starting from a Specific Page.
IntermediateWord~8 min4 steps
Start this lesson Zapier: add a filter to a Zap
Make a Zap continue only when the data matches a rule, like an email containing a word. You'll stay in one browser tab in the Zap editor: add a Filter step after the trigger, set the field, rule and value, and test it. You need a paid Zapier plan and a Zap with its trigger already set up.
IntermediateZapier~12 min6 steps
Start this lesson Zapier: add a second action to a Zap
Make one Zap do two things, like save a row and then send a message. You'll stay in one browser tab in the Zap editor: add a step below your first action, pick the app and event, connect the account, fill the fields, test, and publish. You need a paid Zapier plan or Pro trial (the Free plan allows only two steps) and a Zap with a trigger and one action set up.
IntermediateZapier~18 min9 steps
Start this lesson Zapier: build and publish a Zap
You'll build a Zap from scratch in Zapier: pick a trigger, add actions, test it, and publish it so it runs automatically. Prerequisite: a Zapier account with at least one connected app.
IntermediateZapier~12 min6 steps
Start this lesson Zapier: clean data with Formatter
Fix text in a Zap, like capitalizing names, before it reaches your next app. You'll stay in one browser tab in the Zap editor: add a Formatter step, choose Text, pick Capitalize, map the input, and test. You need a Zapier Professional, Team or Enterprise plan and a Zap with a trigger set up.
IntermediateZapier~16 min8 steps
Start this lesson Zoho CRM: Create and Deploy a Workflow Blueprint
Create and deploy a Workflow Blueprint in Zoho CRM so records follow a guided process with defined states. You'll open Blueprints, create one for a module, design states, connect transitions, and publish it.
IntermediateZoho CRM~16 min8 steps
Start this lesson Zoho CRM: Set Up a Custom Field
Add a custom field to a Zoho CRM module so you can track information that matters to your business, like Contract Value on deals. You'll open module customization, add a field in the layout editor, name it, and save the layout. You need admin access.
IntermediateZoho CRM~12 min6 steps
Start this lesson Advanced (2)
Configure Comet Connectors and Purchases for Task Automation
Connect a service to Comet and review Purchases before letting the Assistant shop. You need Comet signed in. Use a test cart and don't complete checkout while learning.
AdvancedComet~14 min7 steps
Start this lesson Excel — Build an Automated Data Entry Form
Guided Excel walkthrough: Build an Automated Data Entry Form.
AdvancedExcel~8 min4 steps
Start this lesson Manage Multiple Muse Workstreams Running in the Background
Run more than one Muse task at once and check back on them later. You'll start a long task in the main chat, start another in a side chat, close the app, and handle what's waiting. You need Muse set up and two small goals ready.
AdvancedMuse~12 min6 steps
Start this lesson Master Prompt Engineering for Better Results
Learn techniques to craft effective prompts that get better results from ChatGPT.
AdvancedChatGPT~15 min9 steps
Start this lesson Master Prompt Engineering for Gemini
Develop effective prompting strategies for Gemini's capabilities.
AdvancedGemini~12 min8 steps
Start this lesson Master Prompt Techniques for Grok
Develop effective prompting strategies specifically for Grok.
AdvancedGrok~10 min7 steps
Start this lesson Microsoft Access — Beginner Database Tutorial
A guided walkthrough: Beginner Database Tutorial. Follow each Spoken step, match the Check, and let the Circle highlight the UI target.
AdvancedAccess~12 min6 steps
Start this lesson Optimize ChatGPT for Specific Use Cases (Writing, Coding, Analysis)
Configure ChatGPT specifically for writing, coding, and data analysis tasks.
AdvancedChatGPT~14 min10 steps
Start this lesson Optimize Prompts for Claude's Reasoning Strengths
Craft prompts that leverage Claude's strengths in reasoning and analysis.
AdvancedClaude~13 min9 steps
Start this lesson Salesforce: Build Your First Custom Object
Create a custom object in Salesforce to track data specific to your business, like company equipment. You'll open Object Manager, define the object's labels, save it, and add your first custom field.
AdvancedSalesforce~16 min8 steps
Start this lesson Salesforce: Enable and Configure Einstein Prediction Builder
Enable and configure Einstein Prediction Builder in Salesforce so you can create AI predictions on your objects. You'll open Setup, turn on Einstein Prediction Builder, create a prediction, map fields, and activate it.
AdvancedSalesforce~16 min8 steps
Start this lesson Shopify: Enable and Configure Shopify Shipping
Enable and configure Shopify Shipping so you can buy discounted shipping labels from within Shopify. You'll open Shipping and delivery, set up Shopify Shipping, add package defaults, and buy a test label flow.
AdvancedShopify~14 min7 steps
Start this lesson Use Claude Thinking Mode for Complex Problems
Use Claude's extended thinking to show reasoning steps for complex problems.
AdvancedClaude~12 min8 steps
Start this lesson Use Gemini's Thinking Mode (if available)
Use Gemini's thinking mode for more deliberate reasoning on complex problems. Plan note: model choices depend on your Google AI plan. Google AI Plus can't select Pro models (from Nov 13, 2026 per Google's email to subscribers; check your own email for your date).
AdvancedGemini~10 min6 steps
Start this lesson Use Grok for Deep Analysis
Use Grok's analytical capabilities for deep dives into topics.
AdvancedGrok~11 min8 steps
Start this lesson Zoho CRM: Set Up Blueprint Transitions and Conditions
Set up Blueprint transitions and conditions in Zoho CRM so deals move through stages only when the right rules are met. You'll open Blueprints, add transitions between states, attach conditions, and save.
AdvancedZoho CRM~16 min8 steps
Start this lesson